In QuickBooks, when trying to view customer quickreports in QuickBooks, straight deposits don’t show up.  By default, this report only lists A/R items.  I have prepared a Jing to show you how to get your straight/direct deposits to show up on your customer reports.

To view the larger, 1010 x 800 video, click on read more for the download link.

read more »

There is a chart of account created automatically in QuickBooks called, Undeposited Funds.  What is it there for exactly?  In short, it is a holding account on monies that you have collected but not yet deposited.  To see a visual, here is a jing….

To view the larger, 1010 x 800 video, click on read more for the download link.

read more »

It’s that time again to file sales tax.  You have already made your payment online via a credit card and it’s time to enter the transaction into QuickBooks.  You go to Vendors > Sales Tax > Pay Sales Tax, you select all the information to pay and realize that you don’t have the option to pay with a credit card.  How can this be?  You guessed it folks, you can’t!  Even with the newly released 2010, it’s one thing they haven’t fixed.  So how do you get around it?  I made a video tutorial (Jing) to show you how…..

To view the larger, 1010 x 800 video, click on read more for the download link.

read more »

Restoring Backup for Earlier QuickBooks Version

Change: The compression software that QuickBooks uses to back up and restore files has been upgraded in QuickBooks 2010 and is not compatible with earlier versions of QuickBooks.

Occasional Result: Accountants who find it necessary to open the backup copy (made as part of conversion of a company file to QuickBooks 2010) will discover problems restoring the backup from earlier versions. The error would appear as follows:

Solution: QuickBooks 2010 has a new menu item for just this occasion, to deal with the change in compression software between QuickBooks 2010 and earlier versions. Using this new menu item provides a backup copy that can be opened up by earlier versions of the software.

read more »

Major New Release Addresses Online Banking and Much More

Last week Intuit enabled Intuit® QuickBooks® 2009 Release 8 (QB09-R8) as an automatic update. Clients who have enabled automatic updates will be prompted to complete the update.

Note: This is a significant update covering many issues, but most importantly to some QuickBooks accounting professionals will be upgrades to online banking in two ways:

• QB09-R8 provides users the ability to switch to the exact same online banking functionality (and register view) that was in QuickBooks 2008 or use the default approach to Online Banking in previous releases of QuickBooks 2009.
• The default approach to Online Banking provides many new enhancements and restoration of previously missing functions.

Users can toggle between the two views without affecting data at this interface:

Edit > Preferences > Checking > Company Preferences

Users can toggle between the two views without affecting data at this interface:

For a sense of all of the many changes in QB09-R8, read the release notes here.

One Wrinkle: The QuickBooks 2008 uses an aliasing approach for names of financial institutions, while the QuickBooks 2009 uses renaming rules.